Responsible Party

How to organise a Responsible Party?

Health and safety aspects

Safety of attendees should top your list when organizing a party.

Health & Safety - Training of event planners

Training is always at the forefront and needs to be completed before the party starts. Responsibilites and task need to be communicated to the whole team including the volunteers. If possible, go through a mock emergency drill to ensure staff knows what to do. Provide staff and volunteers with emergency contact numbers (and a phone) to keep with them during the event.

Road safety

Drinking and driving is the biggest issue when it comes to irresponsible drinking, and the statistics show it all. In Europe alone, there are 10’000 victims a year that succumb to drinking and driving accidents (European Commission). You will find more useful info into ways to minimize (and hopefully eradicate) alcohol related car accidents.

Safe location

Choose a venue that fits your party size and know your maximum capacity.

Check all exits and ensure they are all clearly marked; staff should also be trained and aware of evacuating procedures. Hang signs and have DJ make announcement at the beginning of the party.

Legal Expectations

If alcohol is served, be sure you know the relevant licenses and permits necessary to do so in your area:

  • Selling of alcohol
    The selling and distribution of alcohol requires a legal and valid license. contact your local authorities to find out more. Without this permit you risk legal consequences.
  • Free drinking water
    In many countries it is a requirement to serve free drinking water when alcohol is served.
  • Local restriction on advertisement
    Check local restrictions on advertisement and sponsorships of student parties (alcohol, transportation, etc).
  • Notification to authorities / Payment to authorities
    Some countries require that student associations demand public authorization from the police, municipality or other governmental organization before organizing a party. Often there is a limit to the number of events that can be organized by a student association per year.
  • Insurance
    Ensure you are insured in case of damage to facilities or harm to individuals.
  • Music
    Decibels are limited. You should check the legal requirements regarding noise in the neighbourhood. Check if the DJ is licensed to play the music. Make sure music is lowered or  ends at a reasonable time.
  • Road Safety
    As the organizer or bartender you can be held liable for allowing an intoxicated person driving drunk. Do not let a drunk behind the wheel! Call alternate transportation. Provide food, water…. have him wait.
How to organize a Responsible Party

You will find here all you need to know about the particularities of a Responsible Party and tips that will help you to organize it.

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Myths

I can sober up quickly if I have to

FALSE

Tips for a Responsible Party
  • Don't go to the event on en empty stomach!
  • Take drinks at reasonable intervals so good company prevails and nobody gets drunk!
  • Avoid shots, bottoms up and paying rounds!
  • Let the glasses be empty before you ask for a refill!
  • Keep track of how many drinks you have had!
  • Alternate alcoholic beverages with soft drinks!
  • Avoid drinking games!
  • Accept a drink only when you really want one!
  • Don't drink and drive!
  • Beware of urbanlegends: remember coffee does not "sober up" intoxicated people and neither do cold showers!

See all tips

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